Best document scanner UK
Which is the best document scanner in 2024?
VIEW OFFERBest of 2024: Find the right document scanner in the UK
Every business requires a good document scanner. The days of printed media are dwindling in the business sector, with more companies opting to create and store files digitally. With a functional document scanner for a business, all printed media – i.e. documents, receipts, business cards, etc. – can be copied and stored on the computer, saving loads of space and making file management that bit easier. Finding the best scanner for your business is vital. After all, the requirements of document scanning vary from business to business, so it is important to find something suitable for your needs. Check out the guide below for all the info you need to find the best document scanner for your business:
The 10 best document scanners in the UK (December 2024)
The bestseller list compares document scanners from multiple brands
- Ease: Trouble-free operation with one button for perfection.
- Speed: Rapid results ensure quick scanning for efficient workflow.
- Quality: Impressive quality for detailed and high-resolution scans.
- Versatility: Scans A4 documents, receipts, and ID cards effortlessly.
- Productivity: Scans up to 15 pages per minute for efficiency.
- Portability: USB-powered, usable anywhere – field, train, remote work.
- Compatibility: Works with both Mac and Windows systems.
- Productivity: 16 ipm double-sided scanning with ten sheet ADF enhances efficiency.
- Portability: Ultra-compact, lightweight, and versatile for easy transport.
- Versatility: Handles various media types and paper stocks up to 1.8 meters.
- Speed: Scans pages in just 5.5 seconds.
- Portability: Small, lightweight design perfect for on-the-go scanning.
- Space-saving: Integrated stand allows for upright scanning, conserving desk or counter space.
- Connectivity: Powered and connected via Micro USB, eliminating the need for extra cables.
- Resolution: High-resolution 4800dpi for superior photo and document scans.
- Productivity: Designed for busy people to maximize workday efficiency.
- Usability: Flexible and intuitive 4.3-inch LCD touchscreen enhances user experience.
- Speed: Ultra-fast setup and start-up saves you time.
- Design: Small, collapsible, lightweight, and user-friendly.
- Functionality: Dual modes for video recording and image capture.
- Compatibility: Only supports Windows, not compatible with Mac OS.
- Efficiency: More efficient than a flatbed scanner, scans one photo at a time.
- Compatibility: Works with Windows 7/8/10 and Mac OS X 10.8.x to 10.15.x.
- Speed: Scans a 4x6 photo in just 2 seconds at 300dpi.
- Simplicity: One-touch operation and easy-to-use software.
- Speed: 50 ipm and 25 ppm for fast, efficient scanning.
- Size: Fits in the smallest office and compact spaces.
- Software: Boost productivity with industry-recognized software, including Kofax.
- Capacity: Large 60 sheet ADF capacity for handling high-volume tasks in busy workplaces.
- Speed: Scans single and double-sided documents quickly in both color and black/white.
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- Read the definitive document scanner buying guide
- View the document scanner picks and see how they rank in the top list
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document scanner buying guide
Do you want to buy a good document scanner? This is all you need to know.
A short explanation: What are document scanners?
A document scanner is a type of optical scanner device used to convert a physical document into a digital file. By scanning documents into a digital format, the files can be stored on an external hard drive and combined with other documents to create a paperless office. Furthermore, document scanning allows for easy editing of documents using word processing software and makes it more convenient to share documents via email.
What are the benefits of good scanners?
Even the best document scanners are affordable and well worth the investment, especially if you have lots of physical documents at your home or office that you want to digitize. By scanning the documents onto your computer you can back them up for long-term storage and easily share them in your personal or professional network. Moreover, document scanners make it easy to create editable digital copies of your documents. Further, you can quickly copy and convert documents using a scanner, saving a lot of time doing routine scanning and digitizing.
How to choose the best document scanner in 2024?
Choosing the best scanner can be difficult if you are unaware of what to look for, so here are some important factors that you should consider before buying:
- Speed: A scanner’s speed is measured in PPM (pages per minute), with faster models offering higher PPM rates. Scanners can range from 10-200 PPM, so be sure to think about the volume of documents you are scanning. For instance, those using it infrequently to scan letters and official documents will be fine with a lower speed. However, those who need to digitise hundreds of pages regularly, such as people scanning receipts and business users, will benefit from a much faster speed.
- Connectivity: Most scanners connect to a computer using USB, which is fine for many people. However, if you want to use the scanner wirelessly then make sure it offers this type of connectivity. Also, while most scanners can connect to smart devices like phones and tablets, the best way to do this is with a wireless connection like Bluetooth. Remember, wireless document scanners will need an internal battery to operate outside of direct power.
- OCR Software: The best scanner to digitise documents and archive them will want OCR (optical character recognition) software. This converts the text into a digital file that can be edited, saved, and copied like any other digital text, making it especially useful for backing up files and creating digital databases. While this feature is found on most modern scanners, be mindful that it is often included as a free or trial program, meaning you may need to pay extra for the software once it is installed.
Which types of document scanners are available to buy in the UK?
Some of the best-selling document scanners include the following:
- Flatbed Document Scanners: This type of scanner is very versatile, being able to scan most documents, books, magazines, etc. It’s not the best document scanner for high volumes though, as each sheet must be individually places down for scanning.
- Sheetfed Document Scanners: A sheetfed document scanner is great for scanning multiple individual documents that aren’t combined in any way. You place a stack of papers in the tray, which is then pulled in and scanned. It does have a limited stack size so can’t scan huge volumes.
- Portable Scanners: A great document scanner for anyone to use on the go, portable scanners are small and compact for use on the go, being powered by batteries or an external source. It’s not suitable for large volume scanning and sizes beyond the portable design, making it best suited for scanning documents at lower volumes and things like ID cards and receipts.